Privacy Policy

Last updated: October 11, 2026

Cygic Recruitment LLC (“Cygic,” “we,” “our” or “us”) is a recruitment and executive search firm that helps Italian and European companies hire in the United States. This Privacy Policy explains what personal information we collect, where it comes from, how we use and share it, how long we keep it and what rights you have, whether you are a candidate, a client or hiring manager, or a visitor to cygic.net.

At a glance

  • We use your data to recruit. We collect only what we need to match candidates with roles and to serve our clients.

  • Your profile is shared with an employer only with your agreement, and only for a specific role.

  • We never sell personal information and we do not use it for advertising.

  • People make the decisions. Every shortlist is prepared and reviewed by our consultants.

  • You stay in control. You can ask to see, correct or delete your data, or object to its use, at any time by writing to support@cygic.net.

1. Who we are and how to contact us

The company responsible for your personal information (the “data controller”) is Cygic Recruitment LLC, a company based in the United States. For any privacy question or request, email support@cygic.net with “Privacy request” in the subject line. You can write to us in English or Italian.

2. Information we collect

Candidates

  • Identity and contact details: name, email, phone number, city and country of residence, LinkedIn profile.

  • Professional information: CV/résumé, work history, education, skills, languages, certifications and references.

  • Job preferences: current and expected compensation and benefits, notice period, willingness to relocate, work authorization and visa status.

  • Assessment information: interview notes, evaluations and, with your permission, feedback from referees.

  • Communications with us by email, phone, video call, LinkedIn or our website chat.

Clients and hiring managers

  • Name, company, job title and business contact details.

  • Hiring needs, job descriptions, compensation ranges, interview feedback and hiring decisions.

  • Contract, billing and payment information.

Website visitors

  • Technical data such as IP address, browser and device type, pages visited, referring site and approximate location, collected through cookies and similar technologies (see section 9).

  • Anything you send us through the contact form or the website chat.

Sensitive information. We do not ask for information about health, religion, ethnic origin, political opinions, sexual orientation or criminal records. Please do not include it in your CV. If an employer requires a background check or a disability accommodation, we will only handle the information needed for that purpose, with your knowledge and, where the law requires it, your explicit consent.

3. Where we get your information

  • From you, when you send us your CV, apply for a role, talk to us or use our website.

  • From public professional sources, such as LinkedIn, company websites, professional associations, conference programs and publications.

  • From professional data providers and recruitment tools that compile business contact information.

  • From referrals by clients, candidates or other contacts.

  • From our clients, about their hiring managers and interview feedback.

If we obtain your information from someone other than you, we will tell you when we first contact you, and in any case within one month, explaining who we are, why we contacted you and how to ask us to stop.

4. How we use your information

  • To identify, contact and assess candidates for roles, arrange interviews and support offers, onboarding and relocation.

  • To present shortlisted candidates to clients, with the candidate’s agreement.

  • To manage our relationship with clients, including contracts, invoicing and the guarantee we offer on placements.

  • To answer questions sent through our website, email or chat.

  • To send occasional market updates to clients and contacts who have not opted out.

  • To improve our website and understand how visitors use it.

  • To meet our legal obligations and to establish or defend legal claims.

5. Legal bases for processing (EEA, UK and Switzerland)

If you are in the European Economic Area (including Italy), the United Kingdom or Switzerland, we rely on the following legal bases under the GDPR and equivalent laws:

  • Legitimate interests: running a recruitment and executive search business, identifying suitable candidates for our clients and keeping in touch with business contacts. We balance these interests against your rights, and you can object at any time.

  • Steps before a contract and performance of a contract: when you ask us to represent you or when we provide services to a client.

  • Consent: for sharing your profile with a specific employer, for non-essential cookies and for any processing of sensitive information. You can withdraw consent at any time.

  • Legal obligation: for example, tax, accounting and employment-law records.

6. Who we share information with

  • Clients and prospective employers: candidate profiles relevant to a specific role, only with the candidate’s agreement.

  • Service providers acting on our instructions, such as hosting and website (Squarespace), email and productivity tools, recruitment and data platforms, video-call tools and accounting providers. They may use the information only to provide their services to us.

  • Partners who help complete a hire, such as employer-of-record, payroll, immigration or relocation providers, only when needed and with your knowledge.

  • Professional advisers, such as lawyers and accountants, and authorities when required by law.

  • A successor business, if Cygic is involved in a merger or sale, under the same protections.

We do not sell or rent personal information, and we do not share it for cross-context behavioral advertising.

7. International transfers

We are based in the United States and work with clients and candidates in Italy, the rest of Europe and other countries, so your information will be processed in the United States. When we receive personal data from the EEA, the UK or Switzerland, we protect it with recognized safeguards, such as the European Commission’s Standard Contractual Clauses or providers certified under the EU-U.S. Data Privacy Framework, and we share it with clients outside your country only for the role you have agreed to. You can ask us for more information about these safeguards.

8. How long we keep information

  • Candidates: up to 24 months after our last meaningful contact, so we can consider you for future roles, unless you ask us to delete your data sooner or you agree to a longer period.

  • Placed candidates and clients: for the duration of the relationship and the guarantee period, and then for as long as needed for legal, tax and accounting purposes.

  • Website enquiries: up to 12 months, unless they lead to an ongoing relationship.

  • Analytics data: according to the retention settings of the tools we use.

9. Cookies and similar technologies

Our website uses strictly necessary cookies to work properly and, with your consent where the law requires it, analytics and similar technologies that help us understand how visitors use the site and which companies visit it. You can accept or refuse non-essential cookies in the cookie banner and change your choice at any time through your browser settings. Refusing them does not affect your ability to use the site.

10. Your rights

Depending on where you live, you may have the right to:

  • access the personal information we hold about you and receive a copy;

  • correct inaccurate or incomplete information;

  • ask us to delete your information;

  • restrict or object to our use of it, including for direct marketing, at any time;

  • receive your information in a portable format;

  • withdraw your consent, without affecting processing that took place before.

To exercise these rights, email support@cygic.net. We will reply within one month (or within the period set by the law that applies to you) and may ask you to confirm your identity. We will not discriminate against you for exercising your rights.

If you are in the EEA, the UK or Switzerland, you can also lodge a complaint with your data protection authority. In Italy this is the Garante per la protezione dei dati personali (garanteprivacy.it). We would appreciate the chance to resolve your concern first.

U.S. residents. Residents of some U.S. states, such as California, have privacy rights under state law, including the right to know, correct and delete personal information and to opt out of its sale or sharing. We do not sell or share personal information as defined by those laws. Requests can be sent to the same address.

11. Data security

We protect personal information with appropriate technical and organizational measures, including access controls, encrypted connections, reputable service providers and limiting access to people who need it. No system is completely secure; if a breach occurs that affects your rights, we will notify you and the authorities as required by law.

12. Children

Our services are intended for professionals and are not directed at anyone under 18. We do not knowingly collect information about children.

13. Changes to this policy

We may update this policy as our services or the law change. We will post the new version on this page with a new “Last updated” date and, for significant changes, inform the people affected.

14. Contact us

Cygic Recruitment LLC, United States · support@cygic.net · subject line “Privacy request”.